Do you often talk about computers in your workplace conversations?
Whether about troubleshooting or technology, this comes up a lot at work.
Listen in today as Lindsay and Michelle share different expressions you may hear in the workplace and what they means.
Talking about computers
Michelle asks Lindsay if she finds working with computers complicated.
Lindsay responds that she does.
She mentions that syncing her bluetooth keyboard with her laptop or a second screen can be tricky.
Michelle adds that when things get complicated on her computer she just avoids figuring it out.
Today, Lindsay and Michelle discuss basic computer skills that are used frequently at work or for any time you use a computer.
In an office setting these conversations related to computers are common.
You may also end up discussing your colleagues’ experiences or issues with their computer.
Computer vocabulary
It is very important to be able to hold a conversation about the devices you work with.
This is especially true for your computer!
Here is some vocabulary from Lindsay and Michelle that relates to computers.
#1: Right click
This means clicking on the right button on your mouse or the right portion of the touch pad on your laptop.
This brings up a pop-up menu that you can click for certain features.
#2: Tab
There are many different meanings for tabs referring to computers.
One refers to the tab key on your keyboard.
This is located on the left side of your keyboard and above the caps lock button.
When you click the tab button your cursor is taken to the next field in a document or form.
It can also refer to tabs on a spreadsheet or tabs on your browser.
#3: Screen shot
You have likely been asked to take a screen shot of something on your computer or phone.
This is also called a ‘screen grab’ and someone might ask you to send them a ‘screen grab.’
This means to take a picture of your computer screen or browser using the snipping tool or other screen grabbing tool on your laptop.
#4: Highlight
This refers to clicking and dragging your cursor across a piece of text on your screen.
Often, this will add color to it and it looks like you’re ‘highlighting’ it.
This is often done to emphasize something or when you’re presenting.
You will also need to select text in this same way when you want to copy and paste it.
#5: Hover
This is when you put your cursor over something.
A popup or some information will appear, and you are then able to click on that information.
Importance of prepositions
Michelle asks why the vocabulary shared today is important.
These are basic words at work.
Lindsay shares that it’s best to refresh the use of prepositions using these words to be accurate when you use them.
‘Hover over’ is the correct way to say this compared to ‘hover on.’
You may be working with native English speakers and it’s important to be clear, especially when you’re collaborating.
It’s vital that you’re clear about what you expect from them.
This vocabulary can be very important as well when you’re pointing out an issue and you need help.
Lindsay and Michelle mention that it’s important to be computer-savvy.
This means to be familiar with the devices and other apps used where you work.
This will ensure you’re competitive and up to date and can help you keep up with the times.
Roleplay
Here is a quick roleplay from Lindsay and Michelle using the phrases shared in today’s video.
This will give you a better understanding of how you can use these words in a conversation.
In this scenario, Michelle and Lindsay are co-workers.
Michelle came up to help Lindsay with something at work on her computer.
Michelle: Okay, so how can I help?
Lindsay: I can’t get this to open!
Michelle: Hmmm… Okay, hover your mouse over there.
Lindsay: Okay.
Michelle: That’s odd. It usually comes up there. Okay, scroll up. No… scroll down.
Lindsay: Okay. Here, maybe if I highlight it and right click?
Michelle: No. Okay, just double click in the box and then tab over.
Lindsay: Okay. Ugh!
Michelle: I think we need IT’s help. Take a screen grab and I’ll call them over.
Lindsay: Okay.
Takeaway
Mastering basic computer-related vocabulary is important for smooth communication in the workplace.
At work, tech tools like laptops and software are used frequently.
There will be times you’ll have to help a co-worker navigate issues with their device.
This may be in order to help them understand what you’re presenting or what you need from them.
Today’s vocabulary will not only help you sound more confident, but will also make you come across as more fluent and professional.
Remember, it’s important to use these words accurately to get your point across clearly.
By improving your computer vocabulary, you can make better connections with colleagues and work more efficiently.
For more ways to improve your relationships and communication at work, you can listen to other episodes of The Business English Podcast.
Check out episode BE 361: Are You Dead Set on Learning Business English? to learn how to use the idiom “dead set” at work.
What computer-related terms do you use often at work?
Share a few with us in the comments below.
